Review input costs every quarter and write the case early

An increase asked for late and without a case gets given back as a promotion. This sheet keeps a one-page commodity scoreboard and puts a decision in the diary every quarter. It writes the retailer case before the meeting. It builds the Competent step of the check:

A quarterly input-cost review decides whether and when to move, and the case to the retailer is written before the meeting.

Step 1. The commodity scoreboard

One page, updated each quarter. Use a public index for each input where one exists.

Step 2. The quarterly decision

Count back from the effective date. Allow for each retailer's notice period and its range review dates.

Step 3. The case for the retailer

Write it before the meeting is booked.

• The cost movement for each input, with its public index
• What we have absorbed already, and for how long
• The increase by product, and the shelf price it implies
• Where we sit against competitors after the move
• What we offer in return, if anything
• What we will not give back as promotion
• Effective date and notice given

The Food and Grocery Code sets rules for how a large grocer handles a supplier's request to raise prices. Read the current Code before you ask. Ask a lawyer where a case is unclear.

Step 4. For the next agreement

A cost-movement clause turns the next increase into a calculation.

Done when: a quarterly input-cost review decides whether and when to move, and the retailer case for the next increase is written before the meeting.

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Written for this check.